PART IIIREGISTRATION

Information about electors

Power to require informationI423

1

A registration officer may require any person to give information required for the purposes of that officer’s duties in maintaining registers of parliamentary and local government electors.

2

A registration officer is under a duty to require persons to give information required for the purposes of that officer’s duty under section 3(1) of the Juries Act 197415.

3

If any person—

a

fails to comply with F3...

F3b

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

any such requisition of the registration officer as is mentioned in this regulation, he shall be liable on summary conviction to a fine not exceeding level 3 on the standard scale.

Evidence as to age and nationalityI324

1

Where a registration officer has doubts about a person’s age or nationality, he may require that person to produce such evidence as is specified in paragraph (2) below for the purposes of registration.

2

The evidence which the registration officer may require is as follows—

a

a birth certificate or a statutory declaration as to the person’s date of birth;

b

a certificate of naturalisation;

c

where a person has made an overseas elector’s declaration, further evidence of his status as a British citizen including a document showing that he has become a British citizen by virtue of registration;

d

in any other case—

i

a document showing that he has become a Commonwealth citizen by virtue of registration; or

ii

a statutory declaration that he is a qualifying Commonwealth citizen or citizen of the Republic of Ireland or a relevant citizen of the Union.

3

If any fee is payable in connection with the making of a declaration for the purposes of this regulation, the registration officer shall pay that fee and it shall be treated as part of his registration expenses within the meaning of section 54(1) of the 1983 Act16.

4

Any such declaration shall be made available for inspection at the registration officer’s office until the determination of the application for registration and of any objections duly made to it.

F124A

Paragraph (4) does not apply where the declarant has, or has applied for, an anonymous entry.

5

This regulation does not apply where an application for registration is made in pursuance of a service declaration.

6

In this regulation “qualifying Commonwealth citizen” has the same meaning as in section 4 of the 1983 Act17.

Reminders to electors registered pursuant to a declarationI125

1

This regulation applies in respect of a person registered in pursuance of—

a

a service declaration;

b

a declaration of local connection; and

c

an overseas elector’s declaration.

2

Subject to paragraph (4) below, the registration officer shall, during the relevant period, send to a person to whom this regulation applies a reminder of the need to make a fresh declaration if he wishes to remain registered as an elector in pursuance of such a declaration.

F203

In paragraph (2) “the relevant period” means—

a

except in cases to which sub-paragraph (b) applies, the period beginning nine months after the date when the existing entry in a register of the person in question first takes effect and ending ten months after that date, and

b

F2in the case of a person mentioned in section 14(1)(a) or (d) of the 1983 Act (members of the forces and their spouses or civil partners) who is registered in pursuance of a service declaration, the period beginning 57 months after the date when the existing entry in a register of the person in question first takes effect and ending 58 months after that date.

4

Paragraph (2) above does not apply in respect of a person to whom this regulation applies where—

a

the registration officer has already received from that person a fresh declaration, or

b

information which the registration officer has received indicates that that person is no longer entitled to make the relevant declaration.

F7Reminders to persons who have an anonymous entry25A

1

This regulation applies to each person who has an anonymous entry.

2

Subject to paragraph (3), the registration officer must, during the relevant period, send to a person to whom this regulation applies a reminder that—

a

his entitlement to registration will terminate at the end of the period of 12 months beginning with the date on which his entry in the register first took effect;

b

if he wishes to remain entered in the register after that period, he must make a fresh application for registration in accordance with the requirements prescribed for the purposes of section 10A(1)(a) of the 1983 Act;

c

if he wishes to remain entered in the register anonymously, the application for registration must be accompanied by a fresh application for an anonymous entry.

3

Paragraph (2) does not apply where the registration officer has already received from that person a fresh application for registration made in accordance with the requirements prescribed for the purposes of section 10A(1)(a) which is accompanied by a fresh application for an anonymous entry.

4

In this regulation, “the relevant period” must be construed in accordance with regulation 25(3)(a).

Applications for registrationI226

1

An application for registration as a parliamentary or local government elector (or both) under section 10A(1)(a) or 13A(1)(a) of the 1983 Act18F19(“an application for registration”) shall, in addition to the requirements of section 10A(1A) and 13A(2A) of that Act, state—

a

the applicant’s full name;

b

the address in respect of which the applicant applies to be registered and at which he is resident on the date of the application;

c

any address in respect of which the applicant is currently registered as an elector, if he has ceased to reside at that address;

d

in the case of an applicant who has not attained the age of 18 years, his date of birth;

e

in the case of an applicant who is 70 years of age or older, that fact;

F17f

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F16g

in the case of an applicant F9whose application is not accompanied by an application for an anonymous entry and who wishes his name and address to be omitted from the edited version of the register, that request.

F4h

except in the case of a person applying to be registered in pursuance of an overseas elector’s declaration, the applicant’s nationality.

F1i

in the case of an applicant whose application is accompanied by an application for an anonymous entry, that fact.

2

In the case of a person applying to be registered as a parliamentary or local government elector (or both) in pursuance of a service declaration, a declaration of local connection or an overseas elector’s F14declaration, the declaration in question shall accompany the application.

3

An application F15for registration shall include a declaration made by the applicant that—

a

the particulars given in accordance with paragraph (1) above are true;

b

subject to paragraph (5) below, in the case of an application by a relevant citizen of the Union for registration as a local government elector, he is such a citizen; and

c

in any other case, but subject to paragraph (5) below, he is a Commonwealth citizen or citizen of the Republic of Ireland.

4

An application for registration shall be made in writing to the registration officer and be signed and dated by the applicant.

5

Paragraph (3)(b) and (c) above does not apply to a person applying to be registered in pursuance of a service declaration or an overseas elector’s declaration.

F186

Where the registration officer provides the form on which an application for registration is made, the form of words in F5Part 2 of the Schedule to the Representation of the People (Form of Canvass) (England and Wales) Regulations 2006 or a form of words to the same effect, must form part of the application form.

7

Where an application for registration is made otherwise than on a form provided by the registration officer, that officer must, on or before the determination of the application, send to the applicant the form of words referred to in paragraph (6) above and must, at the same time, inform the applicant, in writing, that he may, before the end of the period of 21 days, starting with the day on which the officer sends that form of words to the applicant, make a request, in writing, to the registration officer that he wishes his name and address to be excluded from the edited version of the register.

8

Where an applicant does not reply to the registration officer within the period of 21 days mentioned in paragraph (7), the registration officer shall assume that the applicant does not request that his name and address be excluded from the edited version of the register.

9

Where an applicant does reply to the registration officer within the period of 21 days mentioned in paragraph (7) and in his response requests that his name and address be excluded from the edited version register, that request shall be treated as part of the application for registration.

F610

Paragraphs (6) to (9) do not apply to an application for registration which is accompanied by an application for an anonymous entry.

Objections to registrationI627

1

Any objection to a person’s registration shall state—

a

the name of the person against whom the objection is made;

b

F11in the case of an objection made before that person is entered in the register, the address of that person as given in the application for registration;

F13ba

in the case of an objection made after that person is entered in the register, the electoral number and qualifying address of that person contained in the register;

c

the grounds of the objection;

d

the name of the objector and his address as shown in the register (if so shown) together with the address to which correspondence should be sent if that address is different or if no address is shown in the register; and

e

the electoral number of the objector.

2

An objection shall be made in writing and be signed and dated by the person objecting.

3

In this Part of these Regulations “objection” includes representations made against an application for registration under section 13A(1)(a) of the 1983 Act.

Inspection of applications and objectionsI528

F81

An application for registration and any objection to a person’s registration shall be made available for inspection at the registration officer’s office until the application or objection has been determined by the registration officer.

F102

This regulation does not apply to an application for registration which is accompanied by an application for an anonymous entry.