PART IV NOTIFICATION AND CHANGES
Notification of an alteration to a vehicle16
F541
Unless paragraph (1B) applies, where any alteration is made to a vehicle so as to make any of the particulars set out in the registration document incorrect, notification of the alteration must be given to the Secretary of State—
a
by the registered keeper; or
b
on behalf of the registered keeper, by a vehicle trader—
i
by whom the vehicle is disposed of, or
ii
to whom the vehicle is sold.
1A
Where the registration document has been, or may have been lost, stolen or destroyed, notification under paragraph (1) must be accompanied by—
a
an application for the issue of a new registration document; and
b
except where the F68registration document fee exemption applies, a fee of £25.
1B
Where the keeper of a fleet believes that any of the particulars about one of the keeper’s vehicles recorded in the register are, or have become, inaccurate, because of any alteration made to that vehicle, the keeper shall forthwith notify the Secretary of State of the alteration.
1C
Any notification under paragraph (1) or (1B) or any application under paragraph (1A) may, if the Secretary of State thinks fit, be made orally by telephone or by electronic means and in any other case, except where the registration document is lost, stolen or destroyed, a notification under paragraph (1) must be accompanied by the registration document.
F242
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3
The Secretary of State may require the registered keeper to furnish such evidence as he may reasonably require to show that the alteration has taken place.
F554
On receiving notification under this regulation the Secretary of State must, if he is satisfied that the vehicle has been altered in the way notified to him—
a
correct the particulars in the register to reflect any alteration made to that vehicle; and
b
after correcting the particulars in the register, he must, subject to F63regulations 15 and 15A and paragraph (5), send the registered keeper a new registration document showing the correct particulars.
5
Where the registered keeper is the keeper of a fleet, a new registration document must be issued only if that keeper asks for it to be issued.
6
A new registration document issued in accordance with paragraph (5) must be sent to the address of the registered keeper unless that keeper has specified another address in the request in which case it may be sent to that other address.
F58Notification of destruction or permanent export of a vehicle17
1
The registered keeper of a vehicle must immediately notify the Secretary of State if that vehicle is sent permanently out of the UK.
2
The Secretary of State may, if he thinks fit, accept a notification under paragraph (1) by electronic means.
3
A notification under paragraph (1) may be made on the registered keeper’s behalf by a vehicle trader by, or to whom, the vehicle is sold or disposed of.
F4Vehicles to which the End-of-Life Vehicles F70Regulations 2003 apply17A
1
This regulation applies to a vehicle to which F72the End-of-Life Vehicles Regulations 2003 M1 apply and which is—
a
registered in the GB or NI records; or
b
designed or adapted for use on a road and would be registered but for the fact that it falls within the exemption in regulation 29(2).
2
Where a vehicle to which this regulation applies is transferred to an authorised treatment facility—
a
if that facility is in the United Kingdom, the owner or operator thereof shall notify the Secretary of State of the issue of a certificate of destruction pursuant to regulation 27 of the End-of-Life Vehicles Regulations F59...; and
3
Where the Secretary of State has been notified of the issue of a certificate of destruction he shall not as respects the vehicle to which it relates—
a
record in the GB records or, in the case of a vehicle registered in Northern Ireland, in the NI records any further change of keeper;
b
accept the required declaration in paragraph 1(1) of Schedule 4.
4
In this regulation “authorised treatment facility”, “certificate of destruction” and “EEA State” have the meanings that those expressions have in the End-of-Life Vehicles Regulations 2003.
Notification of a change of the keeper’s name or address18
1
If the registered keeper of a vehicle changes his name or his address, he shall forthwith notify the new name or address to the Secretary of State F62...
F51A
F611B
A notification under paragraph (1) or an application under paragraph (1A) may, if the Secretary of State thinks fit, be made orally by telephone or by electronic means and in any other case, except where the registration document has been, or may have been, lost, stolen or destroyed, a notification under paragraph (1) must be accompanied by the registration document.
1C
A notification under paragraph (1) may be made on the registered keeper’s behalf by a vehicle trader by or to whom the vehicle is sold or disposed of.
2
On receiving notification in accordance with paragraph (1) the Secretary of State must—
a
record the changes in the register; and
b
subject to F64regulations 15 and 15A and paragraph (3), issue to the registered keeper a new registration document showing the new name or address.
3
Where the registered keeper is the keeper of a fleet, a new registration document must be issued only if that keeper asks for it to be issued.
4
A new registration document issued in accordance with paragraph (3) must be sent to the address of the registered keeper unless that keeper has specified another address in the request in which case it may be sent to that other address.
F23Trade licences: notification of change of holder’s name or address19
1
If there is a change in the name or business address of the holder of a trade licence, the holder must forthwith notify the Secretary of State of the change and of the new name or address.
2
On receiving the notification, the Secretary of State must record the change in the register of trade licences.
Change of keeper: general provisions20
1
Regulations 21 to 25 have effect subject to the provisions of this regulation.
F252
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3
So far as they provide for the issue of a new registration document, regulations 21 to 25 have effect subject to the provisions of regulation 15 F65and 15A.
4
Paragraph (5) shall apply and regulations 21 to 25 shall not apply where—
F69a
a vehicle has sustained structural damage and the cost of repair, or the total cost of repair and associated ancillary costs, would exceed the value of the vehicle when repaired or it has been replaced with another vehicle under a policy of insurance; and
b
either the keeper of the vehicle does not have the benefit of a policy of insurance or cover note which covers the damage or the keeper is an insurer.
5
On a change of keeper to which this paragraph applies the keeper shall forthwith surrender the registration document to the Secretary of State or, if an insurer, destroy it.
F566
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Change of keeper: registration document issued in Great Britain before 24th March 1997F1421
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Change of keeper: registration document issued F43... on or after 24th March 1997 and the new keeper not a vehicle trader22
1
This regulation applies where—
a
there is a change in the keeper of a vehicle;
b
a vehicle registration document has been issued in respect of the vehicle F16...; and
c
the new keeper is not a vehicle trader.
2
The registered keeper of the vehicle—
a
if the registration document issued in respect of the vehicle is in his possession, shall deliver to the new keeper that part of the document marked as the part which is to be given to the new keeper; and
b
shall forthwith deliver F1to the Secretary of State on the remainder of the registration document, or otherwise in F47writing or, if the Secretary of State thinks fit, orally by telephone or by electronic means the following information—
i
the name and address of the new keeper;
ii
the date on which the vehicle was sold or transferred to the new keeper; F49and
iii
F52iv
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F63
Where F48a registration document in respect of the vehicle has been issued and all parts of the registration document have been, or may have been, lost, stolen or destroyed, the new keeper shall submit an application to the Secretary of State for the issue of a new registration document F11and, except where the registration document fee exemption applies, that application shall be accompanied by a fee of F21£25.
F443A
An application under paragraph (3) may, if the Secretary of State thinks fit, be made orally by telephone or by electronic means.
4
Where the new keeper can produce to the Secretary of State that part of the document marked as the part which is to be given to the new keeper, the new keeper may submit an application to the Secretary of State for the issue of a new registration document F53....
F454A
An application under paragraph (4) may, if the Secretary of State thinks fit, be made orally by telephone or by electronic means and in any other case must be accompanied by the part of the registration document which is marked as the part which is to be given to the new keeper.
F465
On receiving notification in accordance with this regulation the Secretary of State must—
a
record the change in the register; and
b
subject to F66regulations 15 and 15A and paragraph (6), issue to the new registered keeper a new registration document.
6
Where the registered keeper is the keeper of a fleet, a new registration document must be issued only if that keeper asks for it to be issued.
7
A new registration document issued in accordance with paragraph (6) must be sent to the address of the registered keeper unless that keeper has specified another address in the request in which case it may be sent to that other address.
Change of keeper: obligations of registered keeper where vehicle registration document issued F27... on or after 24th March 1997 and the new keeper a vehicle trader23
1
Subject to regulation 24, this regulation applies where—
a
there is a change in the keeper of a vehicle;
b
the person disposing of the vehicle is the registered keeper;
c
a vehicle registration document has been issued in respect of the vehicle F17...; and
d
the new keeper is a vehicle trader.
2
F29The registered keeper, or, a vehicle trader by or to whom the vehicle is sold or disposed of, acting on the registered keeper’s behalf, must forthwith notify the Secretary of StateF30... of the following—
a
the name and address of the vehicle trader;
b
the date on which the vehicle was transferred to the vehicle trader; F31and
c
F33d
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F282A
The Secretary of State may, if he thinks fit, accept a notification and declaration under paragraph (2) made orally by telephone or by electronic means and in any other case it must be made on that part of the registration document which relates to the transfer to a vehicle trader, or otherwise in writing.
3
If the registration document issued in respect of the vehicle is in his possession, the registered keeper shall deliver to the vehicle trader those parts of it not required to be sent to the Secretary of State under paragraph (2).
Change of keeper: obligations of vehicle traders where registration document issued F34... on or after 24 March 199724
1
This regulation applies where a vehicle trader becomes the keeper of a vehicle in respect of which a vehicle registration document has been issued F18... .
2
Where this regulation applies the vehicle trader shall, on or before the appropriate date F36... F7..., notify the Secretary of State as to—
a
the transfer of the vehicle to him; and
b
the date on which he became the keeper of the vehicle.
F82A
Where the registration document has been, or may have been, lost, stolen or destroyed, notification in accordance with paragraph (2) shall be effected by an application to the Secretary of State for the issue of a new registration document F12and, except where the registration document fee exemption applies, that application shall be accompanied by a fee of F22£25.
3
For the purposes of paragraph (2) the appropriate date is whichever is the earliest of—
a
the day on which the vehicle trader first uses, or permits the use of, the vehicle on a public road otherwise than under a trade licence;
b
the day on which he first keeps the vehicle on such a road;
c
the day immediately following the expiration of the period of three months (“the three months period of grace”) beginning with the day after the date on which the vehicle was last kept by a person who was not a vehicle trader.
4
Where this regulation applies and the vehicle trader transfers the vehicle to another vehicle trader before the expiration of the three months period of grace, he shall give to the new keeper any part of the registration document in his possession.
5
Where the vehicle trader transfers the vehicle to another person in a case not falling within paragraph (4), he shall—
a
forthwith deliver to the Secretary of State, F37... the following—
i
the name and address of the new keeper;
ii
the date on which the vehicle was transferred to the new keeper; F39and
iii
F40iv
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
b
if the registration document issued in respect of the vehicle is in his possession, deliver to the new keeper F41that part of it which is marked as the part to be given to the new keeper .
F96
Where all parts of the registration document have been, or may have been, lost, stolen or destroyed, the new keeper shall submit an application to the Secretary of State for the issue of a new registration document F13and, except where the registration document fee exemption applies, that application shall be accompanied by a fee of F22£25.
7
Where the new keeper can produce to the Secretary of State that part of the document marked as the part which is to be given to the new keeper, the new keeper may submit an application to the Secretary of State for the issue of a new registration document F42....
F357A
The Secretary of State may, if he thinks fit, accept a notification under paragraph (2) or an application under paragraphs (2A), (6) or (7) or the information and declaration under paragraph (5)(a) made or given orally by telephone or by electronic means and in any other case—
a
a notification under paragraph (2) must be made on that part of the registration document which relates to a change of keeper;
b
the information and declaration under paragraph (5)(a) must be given on the part of the registration document which relates to a change of keeper or otherwise in writing;
c
an application under paragraph (7) must be accompanied by that part of the registration document which is marked as the part to be given to the new keeper.
F578
On receiving notification of a change in keeper in accordance with paragraphs (2), (2A), (5), (6) or (7), the Secretary of State must—
a
record the change in the register; and
b
subject to F67regulations 15 and 15A and paragraph (9), issue to the new registered keeper a new registration document.
9
Where the registered keeper is the keeper of a fleet, a new registration document must be issued only if that keeper asks for it to be issued.
10
A new registration document issued in accordance with paragraph (9) must be sent to the address of the registered keeper unless that keeper has specified another address in the request in which case it may be sent to that other address.
Change of keeper: registration document issued in Northern IrelandF1525
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Statutory off-road notification26
Schedule 4 shall have effect for the purpose of prescribing, the particulars to be furnished and the declarations to be made, and the times at which and the circumstances and manner in which they are to be made, by a person who—
F26a
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
b
does not renew a vehicle licence on its expiration; or
c
keeps an unlicensed vehicle.
F3Exceptions to section 31A26A
1
The requirements prescribed for the purposes of the first condition in section 31B of the 1994 Act are whichever are applicable in the circumstances of the requirements specified in—
a
regulation 20(5) (surrender or destruction of registration document for damaged vehicle), in so far as it requires surrender of the registration document,
F19b
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c
regulation 22(2)(b) (delivery of remainder of registration document to the Secretary of State),
d
regulation 23(2) (notifying the Secretary of State when the transfer is to a vehicle trader),
e
regulation 24(5) (vehicle trader notifying the Secretary of State of a transfer), and
f
regulation 25(1)(a) (delivery of registration document and notification to the Secretary of State where the registration document was issued in Northern Ireland).
2
The requirement prescribed for the purposes of the second condition in section 31B is the making of the required declaration and the furnishing of the prescribed particulars to the Secretary of State in accordance with Schedule 4.
3
The requirement prescribed under subsection (6) of section 31B for the purposes of subsection (4)(c) (the third condition) is that before the expiry of 14 days beginning with the date on which the theft came to the knowledge of the registered keeper notification of the theft was given to—
a
a member of a police force maintained for any police area in England and Wales or Scotland,
b
a member of the Police Service of Northern Ireland, or
c
a person employed to assist such a police force or that Police Service.
4
The prescribed length of the period for the purpose of the fourth condition shall be 14 days.