SCHEDULES
SCHEDULE 3Rules for the conduct of PCC elections where poll not taken together with poll at another election
PART 3Contested PCC elections
ACTION TO BE TAKEN BEFORE THE POLL
Notice of poll24
1
The police area returning officer must give public notice of the poll stating—
a
the day and hours fixed for the poll, and
b
the particulars of each candidate remaining validly nominated.
2
The order of the names in the notice of the poll must be the same as in the statement of persons nominated M1.
3
No later than the time of publication of the notice of the poll, the local returning officer must give public notice of—
a
the situation of each polling station in the voting area for which the officer acts, and
b
the description of voters entitled to vote there.
4
As soon as practicable after giving the notice required by paragraph (3), the local returning officer must send a copy of it to each of the election agents.
Postal ballot papers25
1
The local returning officer must, in accordance with Part 3 of Schedule 2, issue to those entitled to vote by post—
a
a ballot paper, and
b
a postal voting statement in the appropriate form prescribed by paragraph 30 of Schedule 2,
together with envelopes for their return that comply with the requirements of paragraph 38 of Schedule 2.
2
The local returning officer must also issue to those entitled to vote by post whatever information the officer thinks appropriate about how to obtain—
a
translations into languages other than English of any directions to or guidance for voters sent with the ballot paper;
b
a translation into Braille of such directions or guidance;
c
graphical representations of such directions or guidance;
d
the directions or guidance in any other form (including any audible form).
3
In the case of a ballot paper issued to a person at an address in the United Kingdom, the local returning officer must ensure that the return of the ballot paper and postal voting statement is free of charge to the voter.
Provision of polling stations26
1
The local returning officer must provide a sufficient number of polling stations and, subject to the following provisions of this rule, must allot the electors to the polling stations in whatever manner the officer thinks most convenient.
2
One or more polling stations may be provided in the same room.
3
The polling station to which electors from any parliamentary polling district wholly or partly within the voting area are allotted must, in the absence of special circumstances, be in the parliamentary polling place for that district unless that place is outside the voting area.
4
The local returning officer must provide each polling station with however many compartments are necessary in which the voters can mark their votes screened from observation.
F115
The local returning officer must ensure that each polling station contains an area in which voters can produce proof of identity in private.
Appointment of presiding officers and polling clerks27
1
The local returning officer must appoint and pay—
a
a presiding officer to attend at each polling station, and
b
however many clerks are necessary for the purposes of the election.
2
The local returning officer must not appoint any person who has been employed by or on behalf of a candidate in the PCC election.
3
The local returning officer may, if the officer thinks fit, preside at a polling station.
4
In a case within paragraph (3), the provisions of these rules relating to the presiding officer apply to the local returning officer so presiding, with the necessary modifications as to things to be done by the local returning officer to the presiding officer or by the presiding officer to the local returning officer.
5
A presiding officer may do, by the clerks appointed to assist the presiding officer, any act (including the asking of questions) which the presiding officer is required or authorised by these rules to do at a polling station F12except—
a
order the arrest, exclusion or removal of any person from the polling station,
b
refuse to deliver a ballot paper under rule 37(3) or rule 39(2E) (including that rule as applied by rules 40, 41 or 42), or
c
resolve doubts over identity as mentioned in rule 39(2F) (including that rule as applied by rule 40, 41 or 42).
Issue of official poll cards28
1
The local returning officer must as soon as practicable after the publication of the notice of the PCC election send to electors and their proxies an official poll card as follows—
a
an official poll card sent to an elector must be in Form 11 set out in Part 8 of this Schedule or a form to like effect;
b
an official postal poll card sent to an elector must be in Form 12 set out in Part 8 of this Schedule or a form to like effect;
c
an official poll card sent to the proxy of an elector must be in Form 13 set out in Part 8 of this Schedule or a form to like effect;
d
an official postal poll card sent to the proxy of an elector must be in Form 14 set out in Part 8 of this Schedule or a form to like effect.
2
An official poll card may be adapted in order to comply with any requirements as to delivery and may also contain such additional information as the local returning officer thinks appropriate.
3
An elector's official poll card must be sent or delivered to his or her qualifying address, and a proxy's to his or her address as shown in the list of proxies.
4
Rule 7(5) applies for the interpretation of this rule.
Equipment of polling stations29
1
The local returning officer must provide each presiding officer with however many ballot boxes and ballot papers the local returning officer thinks are necessary.
2
Every ballot box must be so constructed that the ballot papers can be put in it, but cannot be withdrawn from it, without the box being unlocked or, where the box has no lock, the seal being broken.
3
The local returning officer must provide each polling station with—
a
materials to enable voters to mark the ballot papers;
b
copies of the register of electors used for the PCC election which contains the entries relating to the electors allotted to the station (or, in the case of a register only part of which contains those entries, that part);
c
the parts of any special lists prepared for the PCC election corresponding to each register or part of a register provided under sub-paragraph (b);
d
a list prepared under rule 20 which contains the numbers (but not the other unique identifying marks) corresponding to those on the ballot papers provided to the presiding officer of the polling station.
4
The reference in paragraph (3)(b) to the copies of the register of electors includes a reference to copies of any notices issued under section 13B(3B) or (3D) of the 1983 Act M2 in respect of alterations to the register.
5
The local returning officer must also provide each polling station with—
a
at least one large version of the ballot paper for the assistance of voters who are partially sighted which complies with article 85(6) and which must be displayed inside the polling station;
b
an enlarged hand-held sample copy of the ballot paper for the assistance of voters who are partially sighted which must be clearly marked as a specimen provided only for the guidance of voters;
F13ba
a ballot paper refusal list, in Form 14A or a form to like effect, on which entries are to be made as mentioned in rule 43A (refusal to deliver ballot paper);
F8c
such equipment as it is reasonable to provide for the purposes of enabling, or making it easier for, relevant persons to vote independently in the manner directed by rule 39 (voting procedure), including in relation to voting secretly; and for this purpose “relevant persons” means persons who find it difficult or impossible to vote in that manner because of—
i
blindness or partial sight; or
ii
another disability.
F95A
Paragraph (10) of rule 29 of Schedule 1 to the 1983 Act (Parliamentary elections rules: guidance to returning officers) applies for the purposes of paragraph (5)(c) of this rule as it applies for the purposes of that rule, but as if—
a
the reference in that paragraph to the returning officer were a reference to the local returning officer, and
b
the reference in that paragraph to paragraph (3A)(b) were a reference to paragraph (5)(c) of this rule.
F106
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7
The local returning officer must also provide each polling station with the notices for the guidance of voters that are provided to the local returning officer under rule 30(1) and—
a
the notices referred to in rule 30(1)(a) must be exhibited in every voting compartment, and
b
the notices referred to in rule 30(1)(b) must be exhibited outside the polling station and in the communal areas inside it.
F48
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F59
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F149A
A large notice must be displayed inside each polling station containing—
a
details of the documents the elector or proxy needs to produce when applying for a ballot paper, namely—
i
in the case of an elector (other than an elector with an anonymous entry) or a proxy, any of the forms of identification for the time being referred to in rule 37(1H) of Schedule 1 to the 1983 Act (parliamentary elections rules);
ii
in the case of an elector with an anonymous entry, the elector’s official poll card and an anonymous elector’s document showing the same electoral number as the electoral number shown on the official poll card; and
b
a statement that further proof of identity may be required to resolve any discrepancy between the name of the holder of a form of identification and the name of the elector or proxy that the voter claims to be.
10
Where proof has been given to the police area returning officer's satisfaction of the death of a candidate, the police area returning officer must request each local returning officer for a voting area wholly or partly comprised in the police area to provide each presiding officer with a sufficient number of notices to this effect for display in every compartment of every polling station.
Notices for the guidance of voters30
1
The police area returning officer must prepare and provide each local returning officer with—
F6a
notices for the guidance of voters for exhibition in voting compartments at polling stations in the form “Vote for ONLY ONE CANDIDATE by putting a cross [X] in the box next to your choice.”; and
b
notices for the guidance of voters in Form 16 set out in Part 8 of this Schedule which are for exhibition outside and in the communal areas inside polling stations.
2
The police area returning officer may also provide versions of a notice in such other form described in article 85(2) or (3) as the police area returning officer thinks appropriate and, if the local returning officer agrees, these may also be exhibited inside and outside the polling station.
F73
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Appointment of polling and counting agents31
1
Before the commencement of the poll, each candidate may appoint—
a
polling agents to attend at polling stations for the purpose of detecting personation, and
b
counting agents to attend at the counting of the votes.
2
For each count, one (but no more than one) counting agent may be designated as a person authorised to require a re-count under rule 54.
3
A designation under paragraph (2) must be made at the same time as the person's appointment as a counting agent.
4
Not more than—
a
four polling agents, or
b
such greater number as the local returning officer may by notice allow,
are permitted to attend at any particular polling station.
5
If the number of polling agents appointed to attend at a particular polling station exceeds the permitted number—
a
the local returning officer must determine by lot which agents are permitted to attend, and
b
only the agents so determined are to be deemed as duly appointed.
6
The local returning officer may limit the number of counting agents so long as—
a
the number is the same in the case of each candidate, and
b
the number allowed to a candidate is not (except in special circumstances) less than the number obtained by dividing the number of clerks employed on the counting by the number of candidates.
7
A candidate who appoints a polling agent or a counting agent must give the local returning officer notice of the appointment no later than the 5th day F3(computed in accordance with rule 3) before the day of the poll.
8
If a polling or counting agent dies, or becomes incapable of acting, the candidate may appoint another agent and must forthwith give the local returning officer notice of the appointment.
9
A notice under paragraph (7) or (8) must—
a
be in writing, and
b
give the name and address of the agent appointed.
10
Any appointment authorised by this rule may be made and the notice of appointment given by the candidate's election agent, instead of by the candidate.
11
In the following provisions of these rules references to polling agents and counting agents are to be read as references to agents—
a
whose appointments have been duly made and notified, and
b
where the number of agents is restricted, who are within the permitted numbers.
12
Any notice required to be given to a counting agent by the local returning officer may be delivered at, or sent by post to, the address stated in the notice of appointment.
13
A candidate may do anything, or assist a polling agent or counting agent in doing anything, which such an agent is authorised to do on appointment by the candidate.
14
A candidate's election agent may do or assist in doing anything which a polling or counting agent appointed by the candidate is authorised to do; and anything required or authorised by these rules to be done in the presence of the polling or counting agents may be done in the presence of a candidate's election agent instead of the polling agent or counting agent.
15
Where by these rules anything is required or authorised to be done in the presence of the polling or counting agents, the non-attendance of any agent or agents at the time and place appointed for the purpose does not invalidate the thing (if the thing is otherwise duly done).
Notification of requirement of secrecy32
F11
The local returning officer must make whatever arrangements the officer thinks are appropriate to ensure that—
a
every person attending at a polling station (otherwise than for the purpose of voting or assisting a voter with disabilities to vote or as a constable on duty there) has been given a copy in writing of the provisions of article 22(1), (4) and (7), and
b
every person attending at the verification of ballot paper accounts or the counting of the votes (other than any constable on duty there) has been given a copy in writing of the provisions of article 22(2), (3) and (7).
F22
In this rule, a reference to a constable includes a person designated as a community support officer under section 38 of the Police Reform Act 2002 (police powers for employees).
Return of postal ballot papers33
1
Where—
a
a postal vote has been returned in respect of a person who is entered in the postal voters list, or
b
a proxy postal vote has been returned in respect of a proxy who is entered in the proxy postal voters list,
the local returning officer must mark the list in the manner specified in paragraph 48 of Schedule 2.
2
Rule 49(2) does not apply for the purpose of determining whether, for the purposes of this rule, a postal vote or a proxy postal vote is returned.