Format of documents11
1
A public sector body must make a document available to an applicant under regulation 8(4)(b) or (c)—
a
in the format and language in which it is held on the date of the request for re-use; and
b
where possible and appropriate, in open format and machine-readable format together with its metadata.
2
The format and the metadata referred to in paragraph (1)(b) should, insofar as possible, comply with formal open standards.
3
Where possible and appropriate, a public sector body must make a document available for re-use by electronic means.
4
Nothing in these Regulations obliges a public sector body to do any of the following—
a
create or adapt a document or provide an extract from it in order to comply with a request for re-use where to do so would involve disproportionate effort;
b
continue to produce or store a certain type of document for the purposes of re-use by another person.